When staff need to get between a station and a work site, two office buildings or a car park and the front gate, a shuttle makes the trip predictable. Sydney Bus Hire runs staff shuttles with 12, 20 and 24 seat vehicles and professional drivers, on the timetable your business sets. It can be a short term arrangement while parking is disrupted, a regular morning and afternoon run, or a single day of shuttles for a training or open day.
When businesses use a staff shuttle
- Sites away from public transport: a regular run from the nearest station to a warehouse, campus or industrial site.
- Parking changes: staff park at an overflow car park while the main car park is closed or under construction.
- Moving between offices: teams split across two buildings who need to meet during the day.
- Training and off-site days: a one-off shuttle to a venue for a team day or induction.
- Shift changes: runs timed to the start and end of shifts so staff are not left waiting.
- Visitor days: open days, site tours and client visits that need people moved on a schedule.
How we set up a shuttle
- Tell us the route and times. Pickup and drop-off points, the first and last run, and how many people travel at the busiest time.
- We size the service. We work out how long one loop takes in traffic, and recommend the vehicle size and number of vehicles so nobody waits too long.
- We agree the stops. Safe places for the vehicle to pull in and wait, at both ends of the route.
- We run it. Drivers follow the timetable and stay in contact with our office, and you have one contact for changes.
Choosing the vehicle
A 12 seater suits small teams and short loops. The 20 seater minibus is the most common choice for regular staff runs. A 24 seater mini coach adds capacity at peak times, and we can arrange larger coaches for big sites or events.
What is included
- Professional drivers who hold Working With Children Checks
- Vehicles and fuel for the hours of the service
- Seatbelt-equipped vehicles, which can be confirmed when you book
- Private use for your staff and visitors only
Example staff shuttle setups
Station to an industrial site
A distribution centre sits a fifteen minute drive from the nearest train station, with no bus that lines up with shift times. A 20 seater meets the morning trains, runs two or three loops to the site before the shift starts, and repeats the pattern at the end of the day. Staff who do not drive get to work reliably, and the car park is less crowded.
Car park closed for works
An office car park is closed for several months while it is rebuilt. Staff park at an overflow site and a minibus loops to the front door every ten to fifteen minutes during peak arrival and departure times, with a quieter timetable in between.
A one day training event
A company brings sixty staff to an off-site venue for a training day. Two vehicles collect from the office and the nearest station, wait during the day, and bring everyone back in the afternoon.
What to think about before you start
- Peak numbers: size the service for the busiest ten minutes, not the daily average.
- Safe stops: agree a pull-in point at each end where the vehicle will not block traffic or a loading dock.
- Site rules: tell us about site inductions, PPE or sign-in rules for drivers entering a work site.
- Communication: share the timetable with staff by email, intranet or noticeboard, and tell them who to contact if the shuttle is late.
- Review: after the first week, check the numbers and adjust the loop or the vehicle size.
A shuttle that runs reliably for a few weeks quickly becomes part of the routine. Staff start planning their day around it, so keep the timetable steady and give everyone notice before you change it.
Staff shuttle FAQs
Can you run a shuttle for a few weeks only?
Yes. Short term shuttles are common while car parks are closed or a project is under way. Tell us the start and end dates.
How many staff can one minibus move in an hour?
It depends on the length of the loop. As a rough guide, a 20 seater on a 15 minute loop moves around 80 people an hour. We will work out the numbers for your route.
Can the timetable change?
Yes, with notice. Send us the new times and we will update the drivers’ run sheets.
Do you provide shuttles for events as well?
Yes. See our shuttle service and event transport pages.
Get a staff shuttle quote: send your route, times and peak numbers through our online quote form, or call 0452 104 173.